Monthly Archives: October 2013

Mini-Expo Prep!

We will be participating in the Sierra Vista Area Chamber’s Mini-Expo on Nov 2 at the Sierra Vista Mall. This event focuses on local home-based business and nonprofit organizations, and provides an opportunity for shoppers to learn about the products and services that are available locally. We are excited to “introduce” our services to the Cochise County community and we can’t wait to meet some folks!
Here is a sneak peek of our table:

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Be sure to check out our Facebook page for more peeks of what we’re working on.

May your next event be as distinctive as you are!

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THE DRESS…..in Color

When it comes to wedding dresses, Vera Wang is THE woman. One would be hard pressed to find a bride that doesn’t dream (and/or swoon) over a Vera Wang gown. She somehow knows exactly what most brides want and delivers time and time and time again. The Fall 2014 Bridal Collection is shaking things up as well.

“Pink as sensual, pink as seductive, pink as dreamy, pink as sophisticated, pink as strong, pink as cool.”

Check it out here:

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Escort Cards vs Place Cards…What’s the Difference??

Although the two terms are often used interchangeably, there is a difference between escort cards and place cards, and depending on the atmosphere you want to create for your event, one may fare better for you.

The Escort Card

As the name implies, this is the card that escorts your guests to their table. Usually positioned at the entrance, these cards direct guests to the table (and seat number, if applicable) where they will be sitting during the event. Depending on how creative your escort cards are, they could also function as a favor for your guests to take home. The downside? For larger events, guests may have difficulty finding their cards and this could lead to a cluster of confused people at the door.

The Place Card

This card is positioned at the place where your guests will sit. You can get as creative as you want with these as well, they could also be a memento for your guests. The downside to these is pretty much the same as the escort cards, guests may have to wander around to find their seat, although it could be a wonderful mingling opportunity 😉

 

If it floats your boat to use both an escort card and a place card at your next event, by all means do it. For a sit down meal, it may provide assistance to the serving staff to know who is sitting where.

So, what do you think about using any type of “directional assistance” to guests?

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DayTrippin’ in Bisbee…an Event Planner’s Tale

Bisbee is my new “I want to live there” spot.

This little town once known as the “Queen of the Copper Camps” has captured my heart as only a weird, eclectic, funky, vibrant little town can. I took the tip today with Nat from Bati’Mamselle Boutique, and if she ever decides to quit her awesome job as the owner of the first mobile boutique in AZ, she should be a Bisbee tour guide 😉

Bisbee is full of B&Bs and hotels that would suit any lodging need, be it traveling for one of the many local events, weddings, weekend getaways, etc. We were afforded the opportunity to tour the seven suites and six rooms of Bisbee Grand Hotel and heard a few spooky tales from the staff at The Grand Saloon.

The many antique and thrift shops that line Main St. are a treasure hunter’s dream; you are sure to find whatever you’re looking for and a trunk full more.

Lunch was at the High Desert Market and Café, where the menu is chock full of awesomely delicious food, and the deli counter is “sandwiched” between a juice bar on one side and a culinary market from which I purchased the last few items for a gift basket that will be auctioned off at an event later this month. (Check us out on Instagram for a peek.) High Desert does offer catering for all event types, including custom wedding cakes!

As an event planner, it is my job to know local vendors and their offerings to best serve my clients. Today’s trip allowed me the opportunity to connect with services outside of Sierra Vista, and who knows, maybe my next client will choose to make this gem of a place the setting for their next soiree.

HAPPY PLANNING!

So, when are you going to Bisbee? Let us know, maybe we’ll meet ya there 😉

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Um, I don’t need a Planner, my Venue Provides One…

Often times when you choose venue  for your event , venue coordinator is included in your costs. Be not confused, this person is not the same as an independent planner.

Outdoor Event

The Event Planner: The primary goal of the  event planner is to make sure that your event goes smoothly. Various levels of services are offered that range from Day One planning and beyond to Day Of Coordination. Planners deal in details and minutiae and make sure that everything is carried out according to your plan. The planner is your spokesperson, and handles issues with vendors and/or the venue staff.

The Venue Coordinator:  This person is responsible for making sure that everything having to do with the facility runs smoothly. They ensure that the venue is set up according to the plan, and make sure that your vendors adhere to the venue’s rules. They are also available to answer questions or address concerns related to the venue.

Of course there are many wonderful venue coordinators who go above and beyond the call of duty to ensure their clients have  an enjoyable event and work very well with event planners.

The major difference between the two is that the event planner works for you. The venue coordinator works for the venue.

Tell us about your past experiences with venue coordinators, we’d love to hear your testimonials.

HAPPY PLANNING 🙂

photo credit: <a href=”http://www.flickr.com/photos/bittermelon/9304412049/”>bittermelon</a> via <a href=”http://photopin.com”>photopin</a> <a href=”http://creativecommons.org/licenses/by-nc/2.0/”>cc</a>

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Business Event Planning Taboos that you Should Break

When it comes to business events, many companies go around and around with the decision to hire an event planner or not. Having been on this side of the planning realm, this is a stressful time for all involved. Below are a few unwritten “rules” that have worn out their welcome:

 
 

http://www.flickr.com/photos/executivesintl/8419975500/

We can’t afford a planner! – A planner is a repeat customer, and suppliers and vendors are grateful for them. Negotiating deals over time will grant planners the best rates, and many times your planner ends up saving you more than their fee.

Can’t somebody in the office just do it? – Your employees already have their daily duties and responsibilities, adding the task of planning an event takes them away from what they are being paid to do, which affects productivity.  A professional planner can organize and execute your event in less time, allowing your employees to focus on other responsibilities.

Let’s just put the tables and chairs anywhere! – Planning for décor and the venue layout Is central to supporting the event’s goals. Positioning the chairs a certain way helps the audience to feel more involved and engaged.

It’s Fun! – Sure, after the timelines, deadlines, organizing and emergencies, it’s a hoot 😉

For the sake of your business events, these taboos must go! Make sure that you weigh the pros and cons of choosing to go it alone with your event, although it’s never too late to call in reinforcements 😉

HAPPY PLANNING!

photo credit: <a href=”http://www.flickr.com/photos/executivesintl/8419975500/”>Executives International</a> via <a href=”http://photopin.com”>photopin</a> <a href=”http://creativecommons.org/licenses/by-sa/2.0/”>cc</a>

 
http://www.flickr.com/photos/executivesintl/8419975500/
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