Establishing a budget (and sticking to it!) is an important component of a successful event. The key is to focus on the items that matter most to you, thus allowing some wiggle room in other areas. Below are a few tips to keep you from busting your event budget:
- Limit the Number of Guests. Less guests means less money on food and drinks.
- Take the Road Less Traveled. Consider off-peak times, days or seasons, or a less popular location.
- Skip the Blank Slate. Opt for venues that already have the atmosphere you’re looking for at your event, you’ll spend less on decorations.
- Go Green. Save on printing and postage costs by sending evites.
- Change up your Centerpieces. If you want flowers, opt for those with bigger blooms so you can use less stems. Candle arrangements are another alternative.
- Complimentary Linens. Certain venues (restaurants, hotels) do not charge additional fees for linen when hosting an event.
- Use your own Tunes. Create a playlist and hook up your mp3 player to the audio system instead of hiring a DJ or band.
- Limit the Liquor. The best way to save on alcohol is to limit the choices at the bar, sometimes beer and wine will do just fine.
- Don’t Eat Cake. Many venues charge a cake cutting fee if you bring in outside baked goods. Brownies, anyone?
- Hire a Planner. You will benefit from their existing relationships with vendors, experience with working within a budget, and they are skilled in the art of negotiation.
It is very possible to save money while still achieving the event you want. A little imagination and creativity along with organization and coordination can go a long way toward an awesome event that doesn’t break the bank.
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